Consultant Expert – SAP REFX

Objective

The primary objectives of the Consultant Expert in SAP REFX are to:

• Provide expert supervision and guidance to the SAP Implementation Partner (IP) during the SAP REFX implementation.
• Ensure a seamless migration of lease contract data from NAKISA to SAP REFX.
• Optimize lease management, space management, and real estate portfolio management processes.
• Ensure compliance with IFRS 16 for lease-in and lease-out contracts.
• Enhance integration with SAP Finance and other related modules to streamline business operations.

Scope of Services

1. Project Planning and Initiation

• Collaborate with the SAP Implementation Partner to develop a detailed project plan, outlining scope, objectives, deliverables, timelines, and resource requirements.
• Define project milestones and establish key performance indicators (KPIs) to measure project success.

2. SAP Solution Design

• Implement SAP solutions using SAP best practices for optimal performance and efficiency.

3. Lease Management

• Implement and optimize lease-in (IFRS 16) and lease-out (sublease) processes.
• Support multiple payment plans (monthly, quarterly, annual) and various rent types (basic rent, service charges, etc.).
• Automate contract approvals, renewals, early terminations, and notifications.
• Integrate lease deduction mechanisms with employee salary processing for internal leasing.
• Implement grace period management and lease exit assessment.
• Ensure IFRS 16 compliance with automatic reassessments, depreciation postings, and financial reporting.

4. Real Estate Portfolio Management

• Maintain a record of all real estate properties (buildings, units, offices, land, etc.).
• Manage occupancy statuses (available, blocked, reserved, occupied, sold, etc.).
• Define pricing and cost structures for lease units, including service fees and security deposits.
• Integrate with SAP DMS for document management.

5. Real Estate Accounting & Financial Integration

• Automate cost and revenue allocation to cost centers and profit centers.
• Ensure seamless integration with SAP FICO for accounts payable/receivable and financial reporting.
• Optimize contract termination balance processing.
• Implement real estate depreciation, balance tracking, and security deposit management.

6. Migration from NAKISA to SAP REFX

• Conduct a thorough analysis of existing lease contracts stored in NAKISA Lease Administration.
• Develop a structured data migration strategy.
• Extract, transform, and load lease contract data from NAKISA to SAP REFX.
• Validate migrated contracts to ensure financial accuracy.
• Conduct User Acceptance Testing (UAT) with key stakeholders to verify contract integrity.
• Provide post-migration support and user training on SAP REFX functionalities.

7. Reporting & Dashboards

Implement SAP REFX reports and SAP Analytics Cloud (SAC) dashboards for:

• Lease contracts and expiration alerts.
• Revenue and security deposit tracking.
• Space utilization and cost allocation.
• IFRS 16 financial reports.

8. Training & Knowledge Transfer

• Provide comprehensive user training on SAP REFX functionalities.
• Deliver technical documentation and best practices for ongoing system maintenance.